Client Case Study 1: Ei Shiksha – Streamlining HR Processes with ASC HRMS

About Ei Shiksha

Ei Shiksha (formerly Large-Scale Education Programme) is the vertical of Educational Initiatives (EI) dedicated to improving learning outcomes at scale in India. By leveraging EI’s expertise in EdTech and assessments, Ei Shiksha reaches thousands of students from low-income backgrounds. The team collaborates with CSRs, HNIs, government bodies, and foundations to make “learning with understanding” possible for every child.

At the heart of this mission are 500+ Shikshasathi teachers, traveling from one school to another, ensuring no child is left behind in the journey of learning.

The Challenge

Managing a mobile workforce of over 500 teachers brought several challenges:

• Employee onboarding and generating appointment letters was slow and manual.
• Attendance tracking on paper caused errors and delays.
• Leave management was manual and prone to miscommunication.
• Daily travel expenses were difficult to track and approve.
• Payroll processing required multiple approvals and manual calculations, leading to delays.
• Reporting for management and accounts was time-consuming.
• Employee exit process (final settlements, relieving letters) was also manual and slow.

As one manager shared:

“We were spending more time on paperwork than on supporting our teachers and students.”

The ASC HRMS Solution

ASC HRMS provided a comprehensive, user-friendly solution, covering the full HR lifecycle:

 

1. Employee Onboarding & Appointment Letter Generation
   • New teachers are onboarded quickly through the system.
   • Appointment letters are generated automatically, reducing HR workload and errors.
2. Automated Attendance Management
   • 500+ teachers track attendance via mobile sign-in/sign-out, supported by geo-tagging and geo-tracking.
   • Real-time attendance ensures accuracy and accountability.
3. Seamless Leave Management
   • Teachers apply for leave via the system.
   • Managers review and approve instantly, eliminating delays and confusion.
4. Daily Travel Expense Tracking & Automated Payroll
   • Teachers submit daily travel claims through the mobile app.
   • Workflow: Teacher applies → Manager approves → Higher authority approves → Accounts team processes payment automatically.
   • Reimbursement claims generate debit notes for transparency.
   • Payroll is fully automated, and after accounts approval, monthly salary statements are generated for every teacher.
5. Reporting & Insights
   • HR managers and accounts teams can generate real-time reports on attendance, expenses, leave, and payroll.
   • Quick insights allow better decision-making and operational efficiency.
6. Automated Employee Exit Process
   • Final settlements, relieving letters, and exit approvals are now automated.
   • Reduces delays, ensures accuracy, and improves the employee experience at exit.

The Impact

The transformation was significant:

• 80% reduction in time spent on manual calculations and paperwork.
• accurate, real-time, and transparent.
• Expense claims and reimbursements are fully automated, with debit notes for accountability.
• Payroll is timely, error-free, and streamlined.
• Employee onboarding is faster and simpler, reducing HR workload.
• Employee exit process is automated, ensuring smooth and accurate final settlements.
• Reports are easily generated, giving management a clear view of operations.
• Teachers and managers can now focus on learning outcomes, rather than administrative tasks.

 

One Shikshasathi teacher shared:

“Now everything — from joining to salary, leave, travel claims, and even exit — happens smoothly. I can focus on teaching instead of forms and approvals.”

Conclusion

With ASC HRMS, Ei Shiksha has transformed its entire HR process. From employee onboarding to attendance, leave management, expense and payroll automation, real-time reporting, and automated employee exit, every HR operation runs seamlessly. This has freed up teachers and managers to focus on what matters most: creating better learning outcomes for children across India.

 

Client Case Study 2 : Streamlining HR Operations for E3Innovations

I. About the Client

E3Innovations derives its name from the elements of Entertainment, Expo, Event. More than a decade of existence they provide the best of class event management services to their clients. As a core philosophy of hospitality and branding services they dedicated in managing the needs and aspirations of their clients which makes their services a memorable one.
Their humble beginning started in the year 2007 as a player in BTL Activities in one location, expanding wings to Pan India (7 Locations and counting). Inspired by Management Team who has 3 decades of experience in the Event Management & Branding activities now offer end to end solutions in this arena.

II. Challenges Faced

Before implementing ASCHR, E3Innovations encountered several HR-related challenges:

• Manual payroll processes that were prone to errors.
• Limited visibility into employee attendance and leave patterns.
• Difficulty in managing compliance with regulatory requirements.

These issues hindered their ability to maintain operational efficiency and employee trust.

III. Why ASCHR?

E3Innovations chose ASCHR for its:

• Customizable features tailored to their specific operational needs.
• Intuitive user interface for easy adoption by their HR team.
• Proven track record of delivering results for similar clients.
• Dedicated support team ensuring a seamless implementation.

IV. Implementation Process

The ASCHR team worked closely with E3Innovations to ensure a seamless onboarding experience:

• Timeline: Implementation was completed within 1 week of time.
• Data Migration: Existing data was securely migrated with minimal disruption.
• Customization: Specific features were adjusted to align with their HR policies and workflows.
• Training: The HR team received training to maximize the platform’s benefits.

V. Solution Provided

ASCHR offered solutions that addressed their core challenges:

• Automated Payroll Processing: Streamlining payroll with accurate and timely execution.
• Leave and Attendance Management: Centralized leave and attendance tracking for better visibility and control.
• Compliance Tracking: Ensuring adherence to all applicable regulatory requirements.
• Employee Self-Service Portal: Empowering employees with access to payslips, leave applications, and profile management and documents canter.

VI. Results and Impact

The adoption of ASCHR resulted in:

• Efficiency Gains: Payroll processing time reduced by 40%.
• Error Reduction: Payroll discrepancies reduced by 90%.
• Employee Satisfaction: Increased employee satisfaction due to enhanced transparency and self-service options.
• Cost Savings: Reduced administrative cost by 50%.

Client Testimonial: “With ASCHR, we have achieved unparalleled efficiency in payroll and compliance management. The self-service portal has empowered our employees and improved overall satisfaction.”

VII. Future Outlook

E3Innovation continues to explore advanced features of ASCHR, including analytics and performance management modules. The platform remains a critical enabler for their growth and operational excellence.

Client Case Study 3: Transforming HR Management for Matrix HR

I. About the Client

Matrix HR Technologies is a leading HR solutions provider with over 14 years of expertise. They offer a comprehensive range of services designed to help businesses enhance their workforce capabilities, and streamline payroll processes and compliance. They are Operating across India, the Middle East, and Malaysia for more than 10,000 employee payroll management for their various clients. Their mission is to help organizations attract top talent, build robust teams, and maintain HR operational efficiency in a rapidly changing business landscape.

Their Services Include:

1. Talent Acquisition & Leadership Recruitment
2. Payroll Outsourcing Services
3. Statutory Compliance
4. Recruitment Process Outsourcing (RPO)
5. Training & Development

II. Challenges Faced

Before implementing ASCHR, Matrix HR Technologies faced several challenges in their HR operations for their various client’s employees:

• Inefficient manual processes for payroll, leave and attendance management for their client’s employees.
• Frequent payroll discrepancies, leading to dissatisfaction among employees.
• Difficulty in tracking compliance with diverse labour laws across multiple regions.
• Time-consuming employee data management including onboarding processes across their clients.
• Managing overtime work calculation, Claim and Reimbursement for their client’s employees.
• Difficulty in Income tax and IT declaration process for their client’s employees.

These challenges affected their operational efficiency and ability to focus on strategic initiatives.

III. Why ASCHR?

Matrix HR Technologies selected ASCHR due to its:

• Comprehensive and customizable HRMS features tailored to multi-regional needs.
• Scalability to support their expanding client base and internal workforce.
• Cost-efficiency compared to alternative solutions.
• Positive reviews and dedicated customer support.

IV. Implementation Process

The ASCHR team collaborated closely with Matrix HR Technologies to ensure a smooth transition:

• Timeline: The implementation process was completed within 15 days of time for their different client’s payroll structure.
• Data Migration: Existing employee data and compliance records were securely transferred to ASCHR.
• Customization: Features were customized to match their HR policies and regional compliance requirements.
• Training: Comprehensive training sessions were conducted for the HR team to maximize system utilization.

V. Solution Provided

ASCHR addressed Matrix HR Technologies’ challenges with:

• Automated Payroll Processing: Ensuring error-free and timely payroll management.
• Leave and Attendance Management: Centralized tracking and approval of leave requests. We have also implemented Geofencing and Geotagging attendance marking to track employee’s exact location while sign-in/sign-out.
• Compliance Tracking: Streamlined adherence to diverse labour laws in India.
• Employee Self-Service Portal: Enabling employees to access payslips, apply for leave, and update personal details easily using mobile app.

VI. Results and Impact

The implementation of ASCHR delivered measurable results:

• Efficiency Gains: Reduced payroll processing time by 50%.
• Error Reduction: Decreased payroll errors by 85%.
• Employee Satisfaction: Improved employee satisfaction scores due to accurate and timely payroll.
• Cost Savings: Saved approximately 10,00,000 annually in administrative costs.

Client Testimonial: “ASCHR has transformed the way we manage our HR operations. The automation and customization have significantly enhanced our efficiency, allowing us to focus on our core mission of delivering exceptional HR solutions to our clients.”

VII. Future Outlook

Matrix HR Technologies continues to leverage ASCHR to streamline its HR operations and plans to explore additional features, such as performance management and advanced analytics. With ASCHR, they are well-equipped to scale operations and maintain their leadership in the HR solutions industry.